Associated Students AS

Applying for positions within Office of Concerts & Events

Position(s)

  • Special Events Director

ABOUT THE ASSOCIATED STUDENTS OFFICE OF CONCERTS & EVENTS (ASCE)

About ASCE — The Associated Students Office of Concerts & Events (ASCE) is the student programming board responsible for some of the largest and longest-standing campus traditions at UC San Diego, such as You At The Loft, Bear Gardens, Horizon, Senior Send-Off and the Sun God Festival. Guided by student input, we spearhead a culture of innovative and professional-level event planning and marketing, as well as, provide opportunities for the student body to actively contribute to and professionally develop from our events. 

Our Mission — To provide standout programming for the UC San Diego undergraduate student body to make their college experience memorable.

Our Vision — To spearhead a culture at UC San Diego that prioritizes the college experience of current students.

Our Core Values — Accessibility: our organization is open to any undergraduate willing to join; Recognizability: we pride ourselves in careful, precise planning and execution; Input: basing our decisions on student data; Transparency: Host regular General body meetings, office hours, tabling sessions and responding to student inquiries.

ABOUT THE ASCE DIRECTOR POSITIONS

The ASCE director positions have a weekly time commitment of roughly 15 to 20 hours per week. These positions are stipended with $90/week.

General Requirements: 

  • All staff members shall attend weekly staff and general body meetings

  • All staff members shall be present at all ASCE events, to the discretion of the VP of Concerts & Events

  • All staff members shall assist with marketing and executing all ASCE events, including but not limited to postering, flyering, and tabling

  • All directors shall be responsible for sharing weekly department updates during staff meetings

  • All directors shall be responsible for completing weekly marketing requirements

  • All directors shall be responsible for training department coordinators and interns and delegating work on a consistent basis

  • All directors must be in San Diego by Fall Quarter and remain for the duration of the school year.

  • All directors shall be responsible for the execution of all ASCE events unless otherwise communicated and approved by the Vice President and Chief of Staff ahead of time; or in the case of an emergency

 

Special Events Director:

  • Shall curate a comprehensive, diverse, and engaging calendar of events, with no less than three events per quarter

  • Shall be expected to utilize a variety of on campus venues for these events (i.e. The Loft, University Center Venues, etc)

  • Shall oversee the talent buying process of all Special Events

  • Shall oversee and delegate work to the Special Events Coordinators and Special Events Intern(s)

  • Shall work in conjunction with interested individuals and organizations to plan new and diverse programming

  • Shall be responsible for regularly maintaining the Special Events budget (with mandatory approval by the Vice President)

  • Shall work with the Marketing Director I to oversee the creation and design of all graphics for Special Events and Special Events marketing campaigns

  • Shall schedule weekly meetings including the Vice President, the two Special Events Coordinators, the Special Events Intern(s), and the Campus Events Office

 

Timeline:

  • The written application will close in two weeks, unless otherwise extended.

  • The hiring committee will score the applications after the application close date. This will take 1-2 weeks.

  • Once scoring is finished, you will receive an email notifying you if you’re a fit for the position. If you are, you will move on to the interview stage, which consists of a 30-minute interview.

  • Once the interview is finished, the hiring committee will meet and discuss if you are a good fit.

  • If you receive an offer and accept it, the HR paperwork will be sent and completed 2-3 weeks after your acceptance is processed.

Note: If you have previously applied for this position, you are welcome to reapply.

 

Applications will be due by September 18, 2026 at 11:59PM 

If you have any questions, please email VP Sahda Bhinder at sahdabhinder06@gmail.com.

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