Associated Students AS

Applying for positions within Office of the Vice President of Academic Affairs

Position(s)

  • Art Supply Fund Manager

Art Supply Fund Manager

 

About Associated Students

 

The Associated Students of the University of California, San Diego are the elected and appointed representatives of the UC San Diego student body. The ASUCSD works to promote student engagement through its services and leadership opportunities. The ASUCSD seeks to foster a cohesive community through active interaction and communication with students, the administration, and the greater San Diego Community. Our mission is to facilitate and encourage students to grow and develop through their involvement in student government, its services, and auxiliaries. We promote student engagement in all areas of campus life through leadership, advocacy, and service in order to build and strengthen our community.

 

About the Office of the Vice President of Academic Affairs

The Office of the Vice President of Academic Affairs is the center of academic advocacy within the Associated Students of UC San Diego. Led by the Associate Vice President of Academic Affairs, the office works to ensure student voices are represented in decisions around curriculum, advising, faculty relations, and academic policy.

Staff members support this mission by serving as liaisons between students, faculty, and administrators, addressing academic concerns, and promoting resources that enhance student learning. The office’s directors and coordinators manage internal operations, build external partnerships, and advance projects that improve the academic experience for all undergraduates.

By working in the Office of the Vice President of Academic Affairs, students gain hands-on experience in academic advocacy, project management, and outreach while developing professional skills in communication, leadership, and collaboration. Together, the team fosters a supportive and effective academic environment that empowers students and strengthens their success at UC San Diego.

 

About the Art Supply Library and Grant 

The Art Supply Grant aims to provide free art supplies for visual art students who struggle to meet the financial demands of affording their art supplies. Currently, visual art classes require students to spend up to thousands of dollars on art materials, leaving many students unable to fulfill their coursework. Relinquishing food, transportation, and other basic needs to afford art materials composes a clear systemic barrier to survival for many visual art students. To alleviate this unfortunate social issue, my Art Grant would instead allow students to prioritize their basic needs instead, minimizing worries over education-related financial adversity. 

 The Art Supply Manager is responsible for maintaining the Art Supply Library and Creative Licenses Library where students can rent out art supplies and Adobe Creative Licenses. 


 

Art Supply/Fund Manager 

 

Compensation: $40/week for 20 weeks

 

Hours: Approximately 10-15 hours per week

 

Description of the Position:

 

The primary role of the Art Fund Manager for the Office of the Vice President of Academic Affairs is to work closely with the Sr. AVP to ensure that the internal operations of the office (including office hours, weekly meetings, and representative coordination) are running effectively. The Art Supply Manager plays a key role in supporting students' access to visual art supplies for their curriculum and academic affairs. This position also serves as a primary point-of-contact for internal coordination and helps maintain communication across the office.

Responsibilities include:

  • Work on publicity for students to sign up for supplies 

  • Manage form for students to register a rental of art supplies 

  • Coordinate designed times for students to pick up rented art supplies 

  • Lead outreach with the IT department to oversee the transfer of ownership of rentable creative licenses 

  • Managing the day-to-day internal affairs of the Office of the Vice President of Academic Affairs
     

  • Coordinating with Directors of Academic Divisions to support their projects and initiatives
     

  • Answering questions from Academic Affairs Representatives about office procedures, projects, and meetings
     

  • Helping resolve communication or collaboration issues within the office
     

  • Communicating feedback, concerns, and updates during weekly office meetings
     

  • Creating and reviewing anonymous feedback forms to identify areas of improvement
     

  • Assisting with the planning and facilitation of training sessions and professional development for Representatives
     

  • Ensuring accountability, participation, and clear communication across the office team
     

 

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