Associated Students AS

Applying for positions within Office of Concerts & Events

Position(s)

  • Chief of Staff

ABOUT THE ASSOCIATED STUDENTS OFFICE OF CONCERTS & EVENTS (ASCE)

About ASCE — The Associated Students Office of Concerts & Events (ASCE) is the student programming board responsible for some of the largest and longest-standing campus traditions at UC San Diego, such as You At The Loft, Bear Gardens, Horizon, Senior Send-Off and the Sun God Festival. Guided by student input, we spearhead a culture of innovative and professional-level event planning and marketing, as well as, provide opportunities for the student body to actively contribute to and professionally develop from our events. 

 

Our Mission — To provide standout programming for the UC San Diego undergraduate student body to make their college experience memorable.

Our Vision — To spearhead a culture at UC San Diego that prioritizes the college experience of current students.

Our Core Values — Accessibility: our organization is open to any undergraduate willing to join; Recognizability: we pride ourselves in careful, precise planning and execution; Input: basing our decisions on student data; Transparency: Host regular General body meetings, office hours, tabling sessions and responding to student inquiries.

 

GOALS AND PROJECTS FOR THE 2025 - 2026 TERM

In the 2025 to 2026 school year, the ASCE team shall work to:

 

  • Develop quality programs, events, and marketing for all undergraduate students and their dependents while following all health and safety regulations.

  • Curate a wide range of programming that brings students together by promoting diversity and community building.

  • Increase the promotion of Sun God Festival online registration, and receive at least 18,000 registered students.

  • Increase the number of undergraduate students participating in Bear Gardens.

  • Expand student-centered brand sponsorships for a variety of ASCE events.

  • Begin planning events one quarter ahead to provide adequate marketing time for each event.

  • Increase ASCE brand visibility around campus and on online social media platforms.

  • Increase the retention of Event Volunteers and General Body Members to build connections between ASCE and the student body. 

  • Continue to work on providing transparency between ASCE and AS as well as the student body through consistent website information and updates, office hours, and quarterly surveys. 

  • Provide firm, executable training for all members to ensure transfer of knowledge between current and future ASCE teams.

  • Foster sustainable practices for encouraging and developing all ASCE members to create momentum for future years’ members

  • Increase collaboration and partnerships between on-campus services and organizations to build connections with different student groups.

  • Increase accessibility for student input and participation in ASCE event programming and the music & entertainment industry space through leadership development.


 

ABOUT THE ASCE DIRECTOR POSITIONS

The ASCE director positions have a weekly time commitment of roughly 15 to 20 hours per week. These positions are stipended.

 

General Requirements: 

  • All staff members shall attend weekly staff and general body meetings

  • All staff members shall be present at all ASCE events, to the discretion of the AVP of Concerts & Events

  • All staff members shall assist with marketing and executing all ASCE events, including but not limited to postering, flyering, and tabling

  • All directors shall be responsible for sharing weekly department updates during staff meetings

  • All directors shall be responsible for completing weekly marketing requirements

  • All directors shall be responsible for training department coordinators and interns and delegating work on a consistent basis

  • All directors must be in San Diego by Fall Quarter and remain for the duration of the school year.

  • All directors shall be responsible for the execution of all ASCE events unless otherwise communicated and approved by the Associate Vice President and Chief of Staff  ahead of time; or in the case of an emergency

 

Chief of Staff:

  • Shall act as a representative for the Associate Vice President in their absence

  • Shall be responsible for managing member recruitment, engagement and retention throughout the 2025 - 2026 academic year

  • Shall be responsible for ensuring adequate staffing at Bear Garden events, and will assist in the staffing of other department events if given proper notice

  • Shall work with the Bear Garden Director and Festivals Director to assign volunteer roles for ASCE interns and general members

  • Shall be responsible for the ASCE intern and AS First-Year Fellow hiring process

  • Shall plan, budget, and coordinate at least one quarterly event targeted toward ASCE staff professional development

  • Shall plan, budget and coordinate at least one quarterly social gathering for ASCE staff members, interns and general members

  • Shall be responsible for maintaining office morale, including but not limited to planning socials and meeting with staff members, interns, and general members

  • Shall plan, budget, and coordinate the ASCE Staff Retreat with the Associate Vice President of Concerts & Events

  • Shall plan, budget, and coordinate the ASCE Staff Orientation with the Associate Vice President of Concerts & Events

  • Shall coordinate and lead ASCE General Body Meetings with the intent of engaging general members, including but not limited to skills workshops and industry speakers

  • Shall regularly update and maintain all ASCE listservs

  • Shall oversee and delegate work to the Staff Development Intern(s) and AS Fellow(s)

 

Timeline:

  • The written application will close in two weeks, unless otherwise extended

  • The hiring committee will score the applications after the application close date. This will take 1-2 weeks

  • Once scoring is finished, you will receive an email notifying you if you’re a fit for the position. If you are, you will move on to the interview stage, which consists of a 30-minute interview

  • Once the interview is finished, the hiring committee will meet and discuss if you are a good fit

  • If you receive an offer and accept it, the HR paperwork will be sent and completed 2-3 weeks after your acceptance is processed

Note: If you have previously applied for this position, you are welcome to reapply.

 

Applications will be due by August 22, 2025 at 11:59PM 

If you have any questions, please email avpconcerts@ucsd.edu

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