Applying for positions within Office of Concerts & Events

Position(s)

  • Festival Coordinator

ABOUT THE ASSOCIATED STUDENTS OF UCSD (ASUCSD)

The Associated Students of the University of California, San Diego are the elected and appointed representatives of the UC San Diego student body. The ASUCSD works to promote student engagement through its services and leadership opportunities. The ASUCSD seeks to foster a cohesive community through active interaction and communication with students, the administration, and the greater San Diego Community. Our mission is to facilitate and encourage students to grow and develop through their involvement in student government, its services and auxiliaries. We promote student engagement in all areas of campus life through leadership, advocacy, and service in order to build and strengthen our community.

ABOUT THE ASSOCIATED STUDENTS OFFICE OF CONCERTS & EVENTS (ASCE)

About ASCE — The Associated Students Office of Concerts & Events (ASCE) is the student programming board responsible for some of the largest and longest-standing campus traditions at UC San Diego, such as You At The Loft, Bear Gardens, and the Sun God Festival. Guided by student input, we spearhead a culture of innovative and professional-level event planning and marketing, as well as, provide opportunities for the student body to actively contribute to and professionally develop from our events. 

Our Mission — To provide standout programming for the UC San Diego undergraduate student body to make their college experience memorable.

Our Vision — To spearhead a culture at UC San Diego that prioritizes the college experience of current students.

Our Core Values — Accessibility: our organization is open to any undergraduate willing to join; Recognizability: we pride ourselves in careful, precise planning and execution; Input: basing our decisions on student data; Transparency: Host regular General body meetings, office hours, tabling sessions and responding to student inquiries.

 

GOALS AND PROJECTS FOR THE 2024 - 2025 TERM

In the 2024 to 2025 school year, the ASCE team shall work to:

  • Develop programs, events, and marketing for all undergraduate students and their dependents while following all health and safety regulations.

  • Curate a wide range of programming that brings students together by promoting diversity and community building.

  • Increase the promotion of Sun God Festival online registration, and receive at least 18,000 registered students.

  • Increase the number of undergraduate students participating in Bear Gardens.

  • Expand student-centered brand sponsorships for a variety of ASCE events.

  • Begin planning events one quarter ahead to provide adequate marketing time for each event.

  • Increase ASCE brand visibility around campus and on online social media platforms.

  • Increase the retention of Event Volunteers and General Body Members to build connections between ASCE and the student body. 

  • Continue to work on providing transparency between ASCE and AS as well as the student body through consistent website information and updates, office hours, and quarterly surveys. 

  • Provide firm, executable training for all members to ensure transfer of knowledge between current and future ASCE teams.

  • Increase collaboration and partnerships between on-campus services and organizations to build connections with different student groups.

  • Increase accessibility for student input and participation in ASCE event programming and the music & entertainment industry space through leadership development.

 

About the ASCE Festival

Coordinator Positions

General Requirements: 

  • All staff members shall attend weekly staff and general body meetings. 

  • All staff members shall be present at all ASCE events, to the discretion of the AVP of Concerts & Events.

  • All staff members shall assist with the marketing of all ASCE events, including but not limited to posting on social media, postering, flyering and tabling.

  • All staff members will assist with the execution of all ASCE events.

  • All coordinators shall submit weekly department updates to their department Director.

  • All coordinators shall be responsible for completing weekly marketing requirements.

  • All coordinators shall assist in the planning and execution of Horizon and the Sun God Festival.

The ASCE coordinator positions have a weekly time commitment of roughly 10 to 15 hours per week.

Festivals Coordinators (2)

  • Shall assist in curating in-person event experiences.
  • Shall work with the Festivals Director and Chief of Staff to ensure all shows curated by the Festival team are properly staffed.
  • Shall assist in the coordination of the Sun God Festival.
  • Shall spearhead the coordination of the Horizon Concert. 
  • Shall assist in overseeing the Sun God Festival committees, delegating committee rsponsibilities, and appointing committee leads.
  • Shall assist in connecting with different on-campus entities on potential partnerships for the different festivals.
  • Shall report to the Festival Director. 

Timeline 

Note: If you have previously applied for this position, you are welcome to reapply.

Applications will be due by October 11th, 2024 at 11:59:00 pm. Upon submission of the application, you will be contacted by email to hear if you have received an interview.

If you have any questions, please email avpconcerts@ucsd.edu.

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