Applying for positions within Office of Concerts & Events

Position(s)

  • Special Events Director

ABOUT THE ASSOCIATED STUDENTS OF UCSD (ASUCSD) 

The Associated Students of the University of California, San Diego are the elected and appointed representatives of the UC San Diego student body. The ASUCSD works to promote student engagement through its services and leadership opportunities. The ASUCSD seeks to foster a cohesive community through active interaction and communication with students, the administration, and the greater San Diego Community. Our mission is to facilitate and encourage students to grow and develop through their involvement in student government, its services and auxiliaries. We promote student engagement in all areas of campus life through leadership, advocacy, and service in order to build and strengthen our community. 

ABOUT THE ASSOCIATED STUDENTS OFFICE OF CONCERTS & EVENTS (ASCE) 

About ASCE — The Associated Students Office of Concerts & Events (ASCE) is the student programming board responsible for some of the largest and longest-standing campus traditions at UC San Diego, such as You At The Loft, Bear Gardens, and the Sun God Festival. Guided by student input, we spearhead a culture of innovative and professional-level event planning and marketing, as well as, provide opportunities for the student body to actively contribute to and professionally develop from our events. 

Our Mission — To provide standout programming for the UC San Diego undergraduate student body to make their college experience memorable.

Our Vision — To spearhead a culture at UC San Diego that prioritizes the college experience of current students. 

Our Core Values — Accessibility: our organization is open to any undergraduate willing to join; Recognizability: we pride ourselves in careful, precise planning and execution; Input: basing our decisions on student data; Transparency: Host regular General body meetings, office hours, tabling sessions and responding to student inquiries. 

GOALS AND PROJECTS FOR THE 2024 - 2025 TERM 

In the 2024 to 2025 school year, the ASCE team shall work to:     

  • Develop programs, events, and marketing for all undergraduate students and their dependents while following all health and safety regulations.
  • Curate a wide range of programming that brings students together by promoting diversity and community building. 
  • Increase the promotion of Sun God Festival online registration, and receive at least 18,000 registered students.
  • Increase the number of undergraduate students participating in Bear Gardens.
  • Expand student-centered brand sponsorships for a variety of ASCE events.
  • Begin planning events one quarter ahead to provide adequate marketing time for each event. 
  • Increase ASCE brand visibility around campus and on online social media platforms.
  • Increase the retention of Event Volunteers and General Body Members to build connections between ASCE and the student body.
  • Continue to work on providing transparency between ASCE and AS as well as the student body through consistent website information and updates, office hours, and quarterly surveys.
  • Provide firm, executable training for all members to ensure transfer of knowledge between current and future ASCE teams.
  • Increase collaboration and partnerships between on-campus services and organizations to build connections with different student groups.
  • Increase accessibility for student input and participation in ASCE event programming and the music & entertainment industry space through leadership development.

The ASCE director positions have a weekly time commitment of roughly 15 to 20 hours per week. These positions are stipended.

GENERAL REQUIREMENTS

  • All staff members shall attend weekly staff and general body meetings
  • All staff members shall be present at all ASCE events, to the discretion of the AVP of Concerts & Events
  • All staff members shall assist with marketing and executing all ASCE events, including but not limited to postering, flyering, and tabling
  • All directors shall be responsible for sharing weekly department updates during staff meetings
  • All directors shall be responsible for completing weekly marketing requirements
  • All directors shall be responsible for training department coordinators and interns and delegating work on a consistent basis
  • All directors must be in San Diego by Fall Quarter and remain for the duration of the school year.
  • All directors shall be responsible for the execution of all ASCE events unless otherwise communicated and approved by the Associate Vice President and Chief of Staff ahead of time; or in the case of an emergency

SPECIAL EVENTS DIRECTOR

  • Shall curate a comprehensive, diverse, and engaging calendar of events, with no less than three events per quarter
  • Shall be expected to utilize a variety of on campus venues for these events (i.e. The Loft, University Center Venues, etc)
  • Shall oversee the talent buying process of all Special Events
  • Shall oversee and delegate work to the Special Events Coordinators and Special Events Intern(s)
  • Shall work in conjunction with interested individuals and organizations to plan new and diverse programming
  • Shall be responsible for regularly maintaining the Special Events budget (with mandatory approval by the Associate Vice President)
  • Shall work with the Marketing Director I to oversee the creation and design of all graphics for Special Events and Special Events marketing campaigns
  • Shall schedule weekly meetings including the Associate Vice President, the two Special Events Coordinators, the Special Events Intern(s), and the Campus Events Office

TIMELINE

  1. The written application will close in two weeks, unless otherwise extended
  2. The hiring committee will score the applications after the application close date. This will take 1-2 weeks
  3. Once scoring is finished, you will receive an email notifying you if you’re a fit for the position. If you are, you will move on to the interview stage, which consists of a 30-minute interview
  4. Once the interview is finished, the hiring committee will meet and discuss if you are a good fit
  5. If you receive an offer and accept it, the HR paperwork will be sent and completed 2-3 weeks after your acceptance is processed.

The planned start date will be early to mid-August.

 

Note: If you have previously applied for this position, you are welcome to reapply. Additionally, you may optionally attach a Marketing Portfolio.

Applications will be due by July 15, 2024 at 11:59 PM.
If you have any questions, please email avpconcerts@ucsd.edu

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